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Privacy Policy

This privacy policy was last updated on 23rd May 2018. 

At Key Retirement we look after your details carefully. We adhere strictly to data protection laws.
 
This policy describes how we collect, use and look after the information you provide us when you enquire about and use our services. This policy may change from time to time as our processes change over time, which will be reflected in this document.
 
The pages within this website are intended for use by UK residents and businesses only and refer to UK products. 

Who we are

 
Company details and regulation
 
Key Retirement Solutions is a member of the KR Group.

Key Retirement Solutions is a limited company registered in England No 2457440 with its Head Office at Key Retirement Solutions, Baines House, 4 Midgery Court, Fulwood, Preston, PR2 9ZH. Our Information Commissioner’s Office registration number is Z5581481.

Key Retirement is a trading name of Key Retirement Solutions which is authorised and regulated by the Financial Conduct Authority. The Financial Conduct Authority do not regulate estate planning services.

In this privacy policy references to "we", "us" and "our" are to Key Retirement. References to "our website" or "the website" are to www.keyretirement.co.uk.
 
Chris Muchowski is the Data Protection Officer for Key Retirement Solutions.
 

What information we collect and how

 
The information we collect includes:
 
  1. Any personal details you knowingly provide us with through any means including forms and email, such as name, address, telephone number etc.
  2. Your marketing preferences.
  3. Your email activity.
  4. Your IP address, browser type and browsing activity whilst on our website. Your IP address is a string of numbers unique to your computer that is recorded by our web server when you request any page or component on the website.
  5. We also store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future. We do this to recognise you and your preferred settings, and it saves you from re-entering information on return visits to the site. If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies. Our cookies will have file names such as keyretirement.co.uk[1].txt and keyretirement.co.uk[2].txt. You can view our full cookie policy here. 
    Information on deleting or controlling cookies is available at the About Cookies website.
 
We supplement the information we collect from you with publicly available information from 3rd parties to assist with providing services to you – for example this may include additional contact information or geodemographic information.
 

What we do with your information

 
Any personal information we collect about you will be used in accordance with the data protection laws. The details we collect will be used:
  1. To process your enquiry and application and to provide future services.
  2. To keep you up to date with the latest information about planning your retirement, product updates and special offers. You can opt-out at any point.
  3. To personalise content on our website.
  4. To administer competitions and prize draws.
  5. To carry out market research.
  6. For the collection of case studies about our customers.
  7. To tailor our services better to your needs.
 
If we receive your data from a third party the categories of data that we collect may include, but are not limited to:
  • Name
  • Address
  • Contact Details
  • Marital Status
  • Date of Birth

We will process this data in the same way as that collected by ourselves as shown below:
How we use your data Lawful basis
To provide you with the services you have requested This is necessary for the performance of the contract to provide the services you have requested.
To manage our relationship with you This is in our legitimate interest of keeping you informed of our available products and services and keeping our records up to date.
This is necessary to comply with the legal and regulatory requirements that apply to us.
To provide you with information about our products and services via post and telephone This is in our legitimate interest of keeping you informed of our available products and services. You may opt-out at any time.
To provide you with information about our products and services via email and SMS This processing is carried out with your consent by providing your email address or SMS number. You may opt-out at any time.
To provide you with a recommendation for an Equity Release plan This is necessary for the performance of the contract to produce and provide your recommendation for an Equity Release plan.
Health data will be processed only with your consent.
Criminal Convictions data will be processed in our legitimate interest for the prevention of financial crime.
To provide you with personalised information about an Annuity This is necessary for the performance of the contract to produce and provide your Annuity information.
Health data will be processed only with your consent.
To process and service your Will and/or Lasting Power of Attorney instructions This is necessary for the performance of the contract to produce and provide your Will and/or Lasting Power of Attorney.
This is in our legitimate interest to ensure that the documentation remains appropriate for your needs.
This is necessary to comply with our legal obligations.
We use cookies to monitor website usage to improve our online services for you This is in our legitimate interests to improve our services.
To run our business in an efficient and proper way. This includes managing our financial position, business capability, planning communications, corporate governance and audit. This is in our legitimate interest to fulfil our legal and contractual duties efficiently.
This is necessary to comply with the legal and regulatory requirements that apply to us.
 
Where we collect your information as a beneficiary, attorney or related person for estate planning purposes (e.g. Wills or Powers of Attorney) we will process this data by recording this information in the documentation we are producing for our customer and its storage. This processing is carried out in line with our legitimate interest in providing the services of estate planning to our customers. We will not use such personal data for any other purpose including marketing. We will only provide this data to other parties in line with this privacy notice. All of our data is held securely in keeping with ISO27001 standards (see section Protecting your information).  
 

Disclosing your information



Here’s when we disclose information about you
  • To search the files of external data bureaus in order to verify your identity and contact information. These searches will not affect your credit record.
  • To 3rd parties for the purposes of data cleansing or for marketing communications, namely direct mailings, digital display, email, social media. They will never use your personal information for their own purposes.
  • When we (or any 3rd party acting on our behalf) are legally compelled to or have a duty to the public to disclose information.
  • To the financial intermediary, press partner or other introducer of your business to notify them of the outcome of your enquiry.
  • When disclosure is made at your request or consent.
 
Equity release
  • To the equity release provider that you make an application to.
  • To the property valuer appointed by the equity release provider.
  • To your appointed solicitor to deal with your equity release.
 
Estate planning
  • When you instruct us to arrange an Asset Protection Trust we will send your data to WLS Solicitors to prepare the Trust documentation.
  • When you instruct us to draft your Estate Planning Documents we will send your factfind and instructions to Philip Anthony Associates for the purposes of drafting your documents. 
  • For funeral plans we will provide your data to Dignity to provide this service for you.
 
Annuities/Pensions
  • To AMS – the company that conducts research to provide personalised quotes from providers.
  •  To any provider that you make an application to and to the provider of your current pension scheme.
  • For pension advice we will provide your data to LV= to provide this service to you.
 
Mortgage Desk
  • To the mortgage provider that you make an application to.
  • To the property valuer appointed by the mortgage provider.
  • To your appointed solicitor to deal with your mortgage.
 
 
The FCA regulates all financial services business; if the FCA or any other regulatory body asks for access to customer records we would provide this information.
 
We may also share your personal data with other members of the KR Group in order to run our business in an efficient manner including for corporate governance or audit purposes.
 

How long we will keep your data

 
Any personal data you provide to us during the course of an enquiry where you have not specified that you do not wish to be contacted in future will be retained and processed in order that we can keep you up to date with our services and market developments.
 
If you notify us that you do not wish to be contacted (either at the point of enquiry or subsequently) we will apply this immediately. If you have not transacted business with us, your personal data will be deleted from our systems within 2 years. Where you have transacted business with us your personal data will be retained as follows:
 
Transaction Type Retention Period
Equity Release, Mortgage, Annuity Indefinitely
Estate Planning 6 years following death of customer
 
These retention periods also apply to the personal data of third parties acting on behalf of a customer, eligible complainants and beneficiaries, attorneys or related persons for estate planning purposes.  
 

Your rights

 
You have the right to:
  • request a copy of any information that we currently hold about you and ask us to correct or delete this. 
  • restrict or object to processing of your information.
  • the information we hold  in our systems about you to be provided to you or another Data Controller in a machine readable format.
 
Where you have provided consent for us to process your data, you have the right to withdraw the consent for the processing of that data.
 
If you believe that we are not processing your information correctly you should contact our Data Protection Officer at the above address. If you are not satisfied with our response you have the right to take your complaint to the Information Commissioner’s Office (www.ico.org.uk).
 

Protecting your information

 
We are committed to protecting the confidentiality and security of your information.  As such any information collected via our website is encrypted and delivered to us through a secure environment and protected using robust security methods. KR Group maintains a comprehensive information security management system which ensures industry standard technical and administrative controls are in place for the protection of customer data.
 
Please note that there is no guarantee that any email sent will be received, or that the contents of any such email will remain private or unaltered during Internet transmission. For this reason we will not include any of your personal information by email without your prior permission, but will usually respond to your enquiries by telephone or post. If you have any such concerns, you may prefer to telephone or write to us instead. We accept no liability for any damages you or others may suffer as a result of the alteration or loss of confidentiality of any such information.

We reserve the right to monitor the use and content of emails which are sent from and received by us for the purposes of ensuring compliance with our own email policy, and identifying and taking action against unlawful or improper use of our systems, including, but not limited to, spoofing, the transmission of computer viruses and a denial of service attack.


Other websites

 
This privacy policy only covers this website. Any other websites which may be linked to by our website are subject to their own policy, which may differ from ours.
 

Legal

 

Copyright and Trademark


© 2018 Key Retirement Solutions Ltd. Copyright in the pages of this website, in the screens displaying the pages and in the information and material contained therein and their arrangement, is owned by Key Retirement Solutions Ltd unless otherwise indicated. Key is a registered trademark of Key Retirement Solutions Ltd. Reproduction of the pages of this website in whole or in part without the prior written consent of Key Retirement Solutions Ltd is strictly prohibited unless carried out for private, non-commercial viewing purposes.
 

Availability


Whilst we take all reasonable steps to ensure this website is always accessible we will not be held liable if, for any reason, the website is unavailable for any period. We may also have to suspend access to the website for routine or emergency updates and maintenance, but we will endeavour to keep any disruption to a minimum.

In addition we cannot warrant that this website will be free of viruses or defects of any description and we will not be held responsible for any technical problems you may suffer as a result of your use of this website.
 

Third party websites


This website may contain links to websites operated by third parties. The responsibility for the operation, content and cookie policies of those websites rests solely with the organisation identified as controlling the third party website and will be governed by separate terms and conditions. Links are provided for convenience and inclusion of any link does not imply endorsement in any way of the site to which it links. We accept no responsibility or liability for the contents of any linked website.

Key promise

Customer satisfaction is at the heart of everything we do; we pride ourselves on being independent, transparent, supportive and straightforward. We're passionate about helping you to make the most of your finances when you’re in or approaching retirement.

0808 252 9170

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Friday, 9.00am - 5.30pm

Saturday, 9.00am - 5.00pm

Sunday, Closed - all day